Annual General Meeting will be held
ON OCTOBER 22, 2023 AT 2 PM
AT 3277 DOUGLAST ST
Published on: September 30, 2023
To all current and former Ukrainian Cultural Centre members:
With this year’s AGM quickly approaching, we would like to inform you that the following positions up for election are: President, Treasurer, Secretary and five directors at large (three are due and two directors resigned and not seeking reelection).
Persons wishing to run for a board position can complete and submit a nomination form endorsed by a paid up member in good standing. A nomination form can be found here. The completed nomination form should be presented to the UCC Office fourteen (14) days prior to the AGM – by October 8th, 2023 (AGM is on October 22nd, 2023 at 2 P.M.).
Their name will be posted on the slate that will be presented to the membership at the AGM.
Persons attending can also have their names added to the slate by being nominated by another paid up member from the floor. According to the Bylaws, persons wishing to have their name added must be a paid up member for at least one year prior to the AGM, in this case, October 2022. Anyone joining the membership since October 31st last year cannot be considered as a candidate for a board position at this time.
To accommodate some persons not able to attend but wish to exercise their voting privileges, they can do so by proxy. Proxy forms can be found here.
The completed proxy form can be presented at the time of the AGM by another member in good standing attending the AGM on their behalf.
To ensure a seat, please notify the office prior to October 22nd, 2023 if you will be attending. We will do our best to ensure all attending have a seat.
According to recent membership category changes, vote allocation will be Group representative ( 1 ), Individual ( 1 ), Student/Senior ( 1 ), Honourary/Life time ( 1 ) and Family ( 2 ). All persons voting must be of legal age (18 or older).
Upon entering the UCC main hall, your membership will be confirmed and provided with copies of last year’s AGM meeting minutes, this year’s agenda, ballots and a writing implement. If one has proxy forms, please present them so you can be given an extra ballot for each proxy in your position.
We remind all once again that membership renewal will not be taken at the AGM. It must be renewed at least one week before October 22nd prior to the AGM at the office. This is to alleviate last minute confusion and the delay of the meeting. You may pay for your membership with the following options:
- Visiting office (cash, cheque, card)
- E-transfer – firstname.lastname@example.org (PLEASE MAKE A NOTE WITH YOUR FULL NAME)
- Call to the office during regular hours (Mon-Fri 10AM-3PM or Sat 10AM-4PM) by phone (250)4752585
- If you never been a member and would like to join, please use following link